Site Visit Report Template Free Download

Until aftermost year, I was allotment of an centralized SEO aggregation for a huge ecommerce site, answerable accurately with managing SEO abstracts and insights.

This included owning and developing centralized SEO reporting, and I fabricated every aberration in the book as I got to grips with not aloof the appulse and capability of the reports, but aggregate bottomward to the accurateness and believability of the data.

Over time, I saw contiguous the allowances of always convalescent the advertisement process:

Every misstep and achievement helped ascertain what was important, what fabricated the bigger differences, and best chiefly – what to never do again.

Depending on your organization, you will accept altered advertisement requirements. Some chase marketers abode on achievement monthly, others weekly.

Some teams accept no approved advertisement accent at all.

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You may accept a heavily templated or high-level advertisement action that feels a lot like activity through the motions to beat a box, or it could be a awful circuitous and chiral assignment that takes up a lot of your time.

Reporting is acceptable to be the best constant befalling you accept to collaborate with the leaders in your department, and appropriately represents your bigger befalling to access upwards in your organization.

Senior buy-in is one of the best important elements of auspiciously active and evolving your SEO strategy. It can admonition to alleviate budget, get approval for added head-count, accomplish cross-team processes, and get you a bench at the table for conversations about initiatives that could appulse your site’s SEO.

With that in mind, you should accomplish it a antecedence to ensure your advertisement is optimized to accomplish the best of this opportunity, and authorize a advertisement accent if none currently exists.

Below are the bristles best important things you can assignment arise to advance your reporting. These are acquaint abstruse from the mistakes I fabricated so that you don’t accept to!

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Reporting for SEO is endlessly complex, and in adjustment to advance the fullest and best complete compassionate possible, we charge to use abstracts from assorted sources accoutrement altered perspectives.

Unfortunately, none of these absolutely accede with anniversary other, but anniversary one provides admired acumen into what’s accident and why.

There are three capital abstracts sources that I accept are all-important for SEO reporting:

When configured correctly, these three abstracts sources can accord a adequately bright annual of annual and aftereffect aback it comes to SEO, acrimonious up on changes in your attendance in chase engines, chase volume, click-through rate, animation rate, and about-face bulk to abstract the factors causing changes in performance.

However, anniversary one of them has its own limitations to be acquainted of and pitfalls to avoid.

Understanding area you rank for your best important keywords is arguably the best important abstracts for any SEO team.

It allows you to adviser changes, analyze risks and opportunities, admeasure time and assets and appraise the complete appulse of access projects.

Some rank tracking accoutrement will adorn this abstracts by acceptance you to appoint competitors and aggregate their baronial position for your tracked agreement as well, and ecology affluent after-effects and advertisement on who is present.

Enterprise accoutrement may additionally accord some afterimage of rankings for untracked keywords.

On the whole, however, the abstracts you get from rank tracking accoutrement will alone be as acceptable as the keywords you track, so consistently auditing your agreement and assay is basic to ensuring you aren’t missing anything.

It’s additionally annual acquainted that cold baronial position is added ‘not a thing’, as personalization and localization of after-effects beggarly that your aftereffect could arise in altered positions person-to-person and place-to-place.

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If it is important to your business to accept how you book in altered cities, accomplish abiding you accept a apparatus with complete bounded rank tracking.

Some of the best admired SEO abstracts accessible is absolutely chargeless and comes from Google’s own Chase Console tool.

Here, you’ll acquisition circadian abstracts on how bodies are interacting with your after-effects on the Google chase after-effects pages, with impressions and keywords for anniversary keyword as able-bodied as which folio from your armpit the clicks landed on.

Using this data, you’ll be able to accept which chase agreement drive the best cartage to your website, as able-bodied as draw a dotted band amid changes in position empiric in your rank tracking data, and the cardinal of clicks from searches for that chase appellation in Google.

If you consistently rank in the top after-effects for a appellation (for example, a branded search), you’ll additionally be able to use the impressions metric as an indicator of chase interest.

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One of the things to attending out for in Chase Console is the ‘Position’ metric, which evidently shows you area you rank.

With affluent results, however, and assorted columns of after-effects on desktop SERPs, the calculation of after-effects becomes complicated, and the acceptation of those numbers is difficult to interpret.

Google’s official admonition on the metric alone underlines the adversity and ambiguity of application ‘Position’ abstracts in any allusive way, and best SEOs clue rank alone for this reason.

Search Console abstracts can additionally alter from added abstracts sources for several reasons. Abstracts can be abridged (Google cites aloofness reasons), with complete low aggregate searches actuality filtered out.

Also, while abstracts is provided ‘daily’, it can booty 2-3 canicule afterwards a date for that abstracts to be complete, and ‘days’ are authentic by the time in California. For those of us able-bodied alfresco of the United States, this can accomplish a big difference!

Tip: Aback you consign abstracts anon from Google Chase Console, you can alone accumulation abstracts by one ambit at a time: query, page, country, device, chase appearance, or date. I acclaim application the Google Sheets add-on ‘Search Analytics for Sheets’ as a workaround that allows you to use assorted ambit in the aforementioned export.

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Your organization’s onsite analytics apartment (Google Analytics, Adobe Analytics, etc.) is acceptable to be the best circuitous and best customizable abstracts antecedent you use in SEO reporting.

This abstracts is able to acquaint you aggregate users do already they acreage on your site, and you will be able to set up a articulation to clarify to alone the users who accustomed on your armpit from an amoebic chase result.

This will accredit you to body a advertisement appearance that is accumbent with the way the blow of your alignment letters on performance.

It will additionally – crucially – admonition you to authenticate the bulk of your assignment by assuming how visits from chase advance to conversions, however, that’s authentic for your site.

Customization and complication actualize their own challenges and it is absolutely important to absorb time ensuring you are blessed with the bureaucracy of the letters you receive, and that you absolutely accept what they are cogent you.

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A cautionary annual ability call the plight of an absolutely academic adolescent SEO who pulled at a cilia alone to ascertain that what was arise as ‘page-level SEO visits’ absolutely counted folio angle of any and all pages visited during a affair that originated from amoebic search, rather than the complete landing folio of that visit.

Hypothetically.

Make accompany with your analytics aggregation – you will charge them.

So you’ve got all your abstracts sources set up properly. What next?

With all this abstracts at your disposal, it’s time to adjudge which metrics to highlight.

There are two capital belief that should drive which KPIs you use:

These metrics will about absolutely accommodate ‘Organic Visits,’ as able-bodied as a metric that reflects the purpose of your site.

For ecommerce, this will be ‘Orders’ and/or ‘Revenue’ from amoebic visits, but for added types of sites, there will be agnate about-face metrics.

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While these metrics are important to compassionate the addition of amoebic cartage to your site’s all-embracing performance, they are usually accountable to access by added factors.

For example, business campaigns can access chase cartage for branded terms. Changes in paid chase action can appulse which after-effects bodies bang on in the SERPs, and changes in acclimate conditions, accessible holidays and alike annual contest can absolutely change user behavior.

All of this agency that it can be difficult to abstracted the appulse of SEO initiatives from ecology influences.

This is why these ‘topline’ metrics should be supplemented by KPIs that are added anon angry to your team’s targets.

One aberration I absolutely fabricated over the advance of convalescent my team’s annual advertisement was over-reliance on KPIs that were accountable to alfresco influence.

One of the basic roles SEO advertisement can and should comedy is demonstrating the success of the access assignment actuality done.

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The complete best way to do this is to tie your KPIs anon to the objectives of your SEO action and to ascertain the keywords aural scope.

This may artlessly be all the keywords you’re tracking, or you ability appetite to clarify out branded agreement or actualize a class that reflects the agreement you’re actively optimizing for.

A few examples:

A. If your capital cold is artlessly to rank in the top 10 positions for your ambition keywords, the best KPI would be “number of top 10 ambition keyword rankings” or “percentage of ambition keywords in the top 10.” Another way of attractive at this could be to clue the “share of the top 10 results” for your ambition keywords (also accepted as ‘share of voice’ or ‘market share.’) Some platforms acquiesce this to be controlled in adjustment to admeasurement yourself adjoin alone your complete competitors, or you can accommodate all domains that arise in the top 10

B. If your priorities accommodate targeting specific aftereffect types (for example, Acknowledgment Boxes or Bounded Packs), your KPI ability be the “percentage of accessible after-effects [of that type] that you own” beyond your ambition keywords.

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C. If you accept committed to conference a cardinal of new pieces of content, you ability appetite to use “content briefs delivered” as a KPI, as able-bodied as potentially breaking out cartage numbers and keyword achievement metrics specific to the new pages.

Choosing your KPIs this way allows you to prove the success of your access behindhand of factors alfresco of your ascendancy impacting all-embracing traffic.

Possibly added important, however, is that ecology the metrics your aggregation anon influences will additionally active you bound to any accomplishments you can booty to abode any drops or highlight area an access is not accepting the adapted after-effects so that you can change up your tactics.

If we didn’t all already accept how circuitous SEO advertisement can be, the cardinal of words it’s taken to get to this point should accept fabricated that complete clear!

When advertisement internally, we’re about communicating achievement to a administrator who oversees several teams – a Arch of Digital Marketing, for example.

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All the added teams in their address will additionally be advertisement to them separately, and this will about charge to be abridged into one abode for their department.

This agency that although we’ve armed ourselves with a abundance of data, we charge to distill this bottomward to the best important takeaways to accomplish their activity as accessible as possible.

This does not beggarly that the advertisement action and annotation should be superficial; the best SEO advertisement involves abysmal and absolute analysis, followed by a accurate and adamant edit.

This is not easy, and there are complete few for whom both genitalia of that action appear naturally. But convenance and gluttonous out acknowledgment can admonition to hone these skills.

A acceptable starting point is to admit that your called KPIs will bound appearance what happened and for anniversary cogent change, you should ask and explain why.

To accomplish this analysis action as quick and able as possible, ensure that you accept set up your abstracts in a way that enables you to attenuated bottomward your appearance in stages.

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For example, creating folio segments by folio blazon and/or class will usually admonition you to complete bound attenuated bottomward cartage changes to a scattering of alone URLs, and an organized bureaucracy of keyword categories will advance you to the keywords with the bigger rank changes.

In my accomplished activity as a teacher, I was alien to a abstraction that has backward with me through my sharp-left career change and continues to be a admired way of attractive at reporting.

When teaching and testing children, we talked about two kinds of assessment:

Reporting on SEO is agnate in abounding ways. So far we’ve mostly focused on accumulative reporting: barometer achievement and compassionate why things are area they are.

In adjustment for advertisement to be absolutely valuable, however, we charge to accommodate ‘formative’ advertisement and those insights that announce the accomplishments we charge to take. After this part, our advertisement loses best of its value, abnormally to the SEO aggregation itself.

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Once the abstracts has been distilled bottomward to insights, there may be some bright accomplishments to take, decidedly if all-embracing KPIs are down.

If a few acute keywords accept alone in rank, anecdotic opportunities to re-optimize for them should be a accustomed abutting step.

Other ‘formative’ insights not apprenticed by fluctuations in all-embracing achievement could accommodate keywords no best in the top 10, keywords aloof alfresco the top 10, keywords a accurate adversary has amorphous baronial for, etc.

It’s complete acceptable that during the advance of whatever analysis you’ve done, you’ve begin a accomplished bulk of things that charge to be done – but if not, these are abundant places to alpha looking.

These accomplishments should absolutely be discussed and delegated aural your team, but I’ve additionally begin it complete admired to accommodate these in advertisement annotation area conciseness allows.

For example: “The abatement in cartage was acquired by a bead in rankings for these keywords, and this is what we’re activity to do about it,” is a abundant way to summarise the after-effects of your analysis in a way that builds trust.

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Let’s be honest: The qualities that tend to accomplish addition a abundant SEO about don’t accommodate themselves to communicating in a way that instills aplomb in chief managers.

On the whole, we appetite capacity – the added admonition the bigger – and advance in blah areas and ambiguity.

It’s a acclaimed average that allurement an SEO a catechism frequently prompts an acknowledgment that begins, “That depends…”

We adulation award the outliers and exceptions to the rules, affairs on accoutrement until we accretion added ability and understanding. But we additionally end up with a big, blowzy accumulation of accoutrement that cipher abroad wants to attending at.

Senior managers are a altered breed. On the whole, they appetite aboveboard information, delivered quickly, clearly, and succinctly. They can about be balked by conversations with SEOs who are afraid to overgeneralize or jump to abstracts (ask me how I know).

This agency it’s important to put time and accomplishment into compassionate the admonition styles and preferences of the individuals we abode to.

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Everyone is different, and you’ll charge to get to apperceive what works for your stakeholders, but as a starting point, actuality are some approaches that I accept had success with:

Keep an annal of your reports. 

This is decidedly important if your alignment letters year-over-year.

Being able to accredit aback to what was accident a year ago can accomplish the aberration amid spending a lot of time fruitlessly attractive for what has gone wrong, and pinpointing an abnormal fasten in the antecedent year’s data, accounting for the discrepancy, and affective on.

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Become accomplished in Excel.

A lot of the chiral assignment circuitous in advertisement can be alone by creating some templates and application a scattering of formulae (my most-used are VLOOKUP, SUMIFS, COUNTIFS, IF(S), AND, OR, INDEX, MATCH).

Add a admixture of codicillary formatting and graphing and you can actualize some absorbing dashboards that attending great, accumulate and abridge processes, accredit you to agent to added aggregation members, and chargeless up time for acknowledging investigation.

(Hint: all my Excel advertisement workbooks accept a Dashboard tab with KPIs and graphs, at atomic one Abstracts Sheet with archived abstracts from antecedent weeks or months, and a dump tab for anniversary abstracts export, with the abstracts formatted absolutely as it comes.)

If you use an action SEO platform, attending into the Workspace/Dashboard function.

A abbreviate bulk of time ambience these up with the tables and graphs you attending at every time you abode can save a ton of time in the continued run.

Get adequate allurement for feedback.

Make abiding you’re acceptant to the acknowledgment you get. Remember that acknowledgment does not necessarily beggarly your assignment was bad; it agency it could be bigger optimized for its specific purpose.

Different scenarios crave altered approaches, and we charge to apprentice the requirements in adjustment to accord bodies what they need. Requesting acknowledgment doesn’t charge to be afflictive or formal.

A quick “Is there annihilation abroad you’d like to apprehend about abutting time?” or “Are there any questions that haven’t been answered here?” works great.

You can additionally ask added about during a advertisement overhaul, “I’m attractive at convalescent our advertisement – is there annihilation from the accepted architecture that you appetite to accumulate or get rid of? Annihilation I should add?”

Use your abstracts sources to validate anniversary other.

Do your analytics visits attending weird? How do they analyze with GSC clicks?

The numbers will never absolutely match, but a aberration in the trends could announce a abstracts affair rather than a achievement issue.

Give acclaim area it’s due.

If you advance a team, it’s abundant to accord acclaim for decidedly admired insights to the being who baldheaded them.

This shouldn’t be done excessively, but it can be adamantine for inferior aggregation associates to accession their profile, decidedly in a ample organization, and bottomward their name occasionally will lay a foundation for them to body a acceptability for acceptable work.

If you accept any questions, use any of this advice, or aloof appetite to allocution banal about SEO reporting, I’d adulation to apprehend from you!

More resources:

Featured image: Shutterstock/fizkes

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Site Visit Report Template Free Download

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