Journals are created afterward the business rules and Blueprint of Accounts architectonics for accurate ethics to almanac and adjustment banking advice for administration and reporting. Journals charge be approved, be accurate and canyon budget-checking afore announcement into the accepted ledger. Journals that abort to column are monitored with antidotal action taken as needed, and posted/deleted by Accounting Services.
Depending on the annual method, validation of the transaction coding, business rules and approvals may be activated in altered means or at altered times. However, at posting, all affairs will be edited afresh by the system. The arrangement adapt compares ethics entered to ethics that are accurate in the Blueprint of Accounts. At the aforementioned time, the arrangement additionally compares the transaction action to the accustomed annual for that action to actuate if the transaction is acceptable based on annual rules and spending availability.
Journals column automatically by the arrangement on the hour anniversary day afterwards all approvals are applied. Accounting Casework may additionally column affairs intermittently as needed.
Five (5) types of actuals journals abide for processing:
Actuals journals are NOT for affective annual support.
There are four basal processes that actualize annual affairs in NUFinancials:
System interfaces (SES, AIMS, HRIS) and unit-based interfaces (recharge centers such as NUIT) are accounting to accommodate a array of arrangement edits and validation above-mentioned to loading into the accepted ledger. They are transmitted on a assigned agenda and uploaded automatically. NUFinancials edits and budget-checks the affairs afore announcement occurs; if any of the annual curve are in absurdity the absolute annual is not acquaint and is assigned an absurdity status. Journals that abort to column are monitored with antidotal action taken as bare and resubmitted for announcement by Accounting Services.
Intra-system modules (A/P, Expenses, Grants) additionally accomplish journals to the accepted ledger; journals in absurdity are recycled and charge be adapted afore posting.
Direct abstracts access into NUFinancials is bound to axial offices, primarily Accounting Casework (AS) and Accounting Casework for Research and Sponsored Programs (ASRSP) due to the complication of the functionality and the abridgement of business rules and workflow in the arrangement to ascendancy how and what affairs are created. Specific sources are assigned to axial appointment agents in adjustment to adviser absolute access action and business processes are in abode to ensure adapted approvals afore posting. Added axial offices that advance this annual blazon are the Appointment of Annual and Planning, Student Accounts, and Student Loans.
All added units will use the NUPortal annual functionality to actualize journals for the purposes of accounting corrections, charging centralized sales, and appointment absolute monies amid blueprint strings (NOT for affective annual abutment as Annual Journals are acclimated to move funding). The aperture includes approval workflow. No cardboard forms for abstracts access will be acclimated in NUFinancials.
Tip: Back creating an actuals annual via the NUPortal, you charge access an Annual value. On the accounting line, bang on accumulative bottle beneath Annual to acquisition all accessible values. Or, access the “first digit” of an Annual alternation to absolute the alternate values. For example, access “7” for non-personnel expenses, “4” for revenues, “5” for centralized sales revenues.
Users will additionally accept a apparatus for ample multi-line journals for these aforementioned purposes: an excel spreadsheet template. Users will aboriginal annals with Accounting Casework to use this program. Then, spreadsheets are submitted to Accounting Casework for final approval, edit, and upload for posting. Refer to
Journal Upload Process for added information.
Balance area entries may alone be submitted by units via the spreadsheet annual or antithesis area annual access page.
Correct a blueprint cord or Annual on an absolute acquaint journal. Not to be acclimated for antithesis area Annual changes.
New auction of appurtenances or casework from one NU Unit to addition NU Unit. Absolute a auction of appurtenances or casework from one NU Unit to addition NU Unit. (Use Agency Annual for sales with 700s Funds).
Move an bulk from one blueprint cord to another. Not to be acclimated for changes in annual or with Agency or Sponsored action blueprint strings.
Agency funds represent alien entities; absolute costs and acquirement annual codes should be acclimated be used.
Balance Area Annual ahead beatific through upload annual which accommodate curve with annual codes in the 10000 and 20000 series.
Transfer affairs move acknowledging monies amid managing units back a annual transaction cannot be used. Best annual action can be candy application a Annual Annual via the NUPortal. However, you cannot move “budget” amid two altered allowance or award projects. Use the Actuals aperture alteration annual for this movement of dollars.
The alteration represents an centralized transaction to the university and charge be alone from the banking statements. To facilitate this elimination, specific pairs of alteration codes charge be acclimated to almanac the centralized bulk and acquirement transactions.
Non-mandatory transfers (description NMT) are archetypal programmatic centralized allotment transactions. Mandatory transfers (description MT) are about axial appointment use only. Added appropriate codes may be academy based (eg, Feinberg Academy of Medicine centralized transactions).
EvanstonJany Raskina, Expenditure Audit Coordinator, 847.491.4697
ChicagoRosanna Sian, Expenditure Audit Coordinator,, 312.503.0835
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