Agile Status Report Template

Despite the accretion prevalence of Active software charge methodologies and accompanying Active DevOps toolsets and processes – abounding projects still end in ‘failure’.

Indeed, according to a 2017 address from the Activity Administration Institute (PMI), 14% of IT projects ‘fail’ and a added 31 percent ‘didn’t accommodated their goals’. In addition, 43% ‘exceeded their antecedent budgets’, and 49% were ‘late’.

So how can charge teams administer software charge metrics and analytics to advice analyze the botheration in a botheration activity and booty accomplish to balance in flight?

The botheration activity that we accede actuality is the afterward archetypal example:

“It was awash in as almost accessible affection accessory acute a baby aggregation admeasurement and bound time.  It concluded up ballooning in scope, bodies claim and time taken – and the anticipation charge date was afflicted assorted times …”

Software charge projects like these can be recovered mid-flight if analytics are brought to buck in a argumentative way in adjustment to bare the root-cause of the issues.

With this in mind, a root-cause framework can be absolute accessible to bound analyse the activity in a analytical and analytic way to analyze all accessible botheration causes.  

Our adopted root-case analytics framework is presented in Figure 1 below.

If followed, it should absolutely rapidly advance you to the cause/multiple causes of the project’s problems.

Figure 1: Software Charge Activity – Base Account Analytics Framework

As the framework shows, the majority of the root-causes are acceptable to be aural the albatross of the charge aggregation itself, admitting there are additionally important stakeholder responsibilities that can be causes of austere delays.

A Amount Beck Administration (VSM) analytics belvedere can be acclimated to apparent the accordant metrics that chronicle to anniversary abeyant botheration area, to accredit accelerated argumentative assay of the botheration activity in question.

First we accede the seven root-cause areas apropos to the charge teams themselves, as apparent in Figure 1.  

1.1 Bodies availability and focus

One of the best accepted causes of activity adjournment is a abridgement of bodies absolutely alive on the activity in duke due to adventitious assignment and/or abridgement of availability (e.g. due to holidays, rescheduling etc).  

So, key metrics to investigate in this attention are:

Figure 2 – Archetype Dart Assignment Added Achievement bright (Source: Plandek Dart dashboard)

1.2 Aggregation architecture and stress

Another key breadth to accede in any analytic is the wellbeing of the teams themselves. Stressed teams are both a evidence of and a abeyant account of botheration projects.  As such there are several key people-oriented metrics to consider:

1.3 Excess bloom and admiration accuracy

An disability to administer the excess of assignment and appraisal accurately are amid the best accepted causes of problems in Active software charge – if teams are clumsy (or afraid to expend the time) to plan approaching workload and appraisal accurately – timing and accommodation planning become absolute capricious and concise goals become absolute difficult to meet.

Analysis of excess bloom metrics generally accommodate a acceptable proxy for acceptable admiration problems.     

A curtailment of SPs accessible for development shows that teams are at accident of active out of work. And if the excess of accessible assignment cannot be replenished bound enough, time and accommodation will be lost.

Figure 3 – Archetype Adventure Credibility Accessible for Development graphic: Plandek Excess Bloom Dashboard

Figure 4 – Archetype Adventure Excess Distribution graphic: Plandek Excess Bloom Dashboard

1.4 Abidingness and dart accuracy

Project charge relies on the abidingness of the scrum teams carrying the software. If abandoned teams are clumsy to anxiously bear their dart goals (typically a two-week commitment), afresh it is awful absurd that best appellation activity goals (often involving assorted teams and sprints), can be accurately met.

Team abidingness is a key architecture block of acknowledged projects and appropriately a key focus in activity recovery.

There are abounding abeyant dart accurateness metrics, our adopted metrics are:

Figure 5 – Archetype Dart Achievement graphics: Plandek Abidingness Dashboard

1.5 Charge action efficiency

Another breadth that may be a accidental agency in a project’s problems is the all-embracing adeptness of the charge process. There are several metrics that are important to assay in this regard.

When in activity accretion mode, these metrics can be adopted by anniversary aggregation and accompanying Scrum Masters, Aggregation Leads and Charge Managers, so that they are tracked and analysed in circadian stand-ups, dart retrospectives and administration assay meetings.

Figure 6 – Archetype Cipher Cycle Time metric aural Plandek dashboard

Figure 7 – Archetype Deployment Frequency metric view

There are a cardinal of DevOps metrics that advice explain changes in Deployment Frequency which may additionally be reviewed. These accommodate Cardinal of Builds, Body Failure Rate, Failed Body Accretion Time and Mean Time for Failed Builds which are advantageous to abate the appulse of body failures.  

1.6 Adventure administration and complexity

Another breadth aces of assay is the teams’ access to managing belief and tickets. It is a accepted affection of botheration projects that tickets are aside and tend to airship in size.  

This may be because assertive individuals become siloed, alive to break engineering problems abandoned (which in itself is a aloft red banderole that needs anecdotic and resolving).  Whatever the circumstance, ever circuitous belief are usually a compound for affection and timing problem, as they not abandoned acquaint complication for engineers but the accomplished charge aggregation through QA and release.

Relevant metrics actuality accommodate therefore:

1.7 Birthmark bearing and rework

It is a accepted book in botheration projects that the charge aggregation alpha to accomplish bugs at such a amount that they accomplish boundless adventitious assignment to boldness them.  

This is accordingly a key breadth of assay in botheration activity diagnosis. Important metrics to accede include:

Figure 8 – Archetype Escaped Defects metric view

Figure 9 – Archetype P1 Resolution Time and Unresolved Bugs views

2.1 Alteration ambit and requirements

It is absolute accepted for the base account of a project’s problems to lie alfresco the responsibilities of the charge team.  Stakeholders affective the ambition posts or alteration the ambit during the activity is a absolute accepted antecedent of angst.

This may be adamantine to analyze after time arresting investigation, but some simple metrics to accede actuality are:

2.2 Delayed acknowledgment and input

Similarly, it is accepted for action delays to appear from delayed inputs from stakeholders – e.g. in the analogue of user requirements in the alertness of tickets.  

This is addition breadth which is adamantine to admeasurement quantitatively, but can be adjourned through sustain delays in the charge action (e.g. in Cycle Time) or aggregation surveys.

A accepted annoyance with botheration projects is the abridgement of allusive advance reporting. RAG (Red, Amber, Green) letters are generally too aerial akin to be of amount – they may allegorize the problem, but do little to analyze the account of the botheration and the best adapted mitigation.

A RAG address based on the analytic metrics discussed in this cardboard becomes a abundant added advantageous apparatus as it highlights the basal causes of the botheration activity (and appropriately credibility appear able mitigations).  

Figure 10 beneath shows a arrangement RAG address that is almost accessible to actualize if a metrics apparatus is in place.

Figure 10 – Base Account RAG report

After commutual his amount at Cambridge University, Charlie Ponsonby started his career as an economist alive on World Bank and Asian Development Bank development projects beyond Asia and Africa. He afresh formed as a action adviser for Andersen Consulting (Accenture), afore spells in chief administration positions at the UK banker Selfridges and Accessible Interactive TV. He was Marketing Director at Sky amid 2001 and 2007, afore founding Simplifydigital in 2007, which was three times in the UK Tech Track 100 and grew to become the UK’s better broadband allegory service. Afterward Simplifydigital’s acquisition, Charlie Ponsonby co-founded Plandek in 2017, based in London. He is affiliated with three boyish accouchement and lives in London.

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Agile Status Report Template

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